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Privacy Policy

Privacy Statement

The Burnet Institute
Melbourne City Romp

To download a printable version of the privacy policy, please click here.

Our commitment to you

The Burnet Institute is committed to protecting your privacy.  In the course of carrying out our functions, we collect personal information as defined by the Privacy Act 1988 (Cth).  We are committed to complying with the obligations of the Privacy Act and with the National Privacy Principles contained in that Act in the course of all our activities that involve the collection, use, disclosure and handling of personal information.

This privacy statement embodies the privacy policy of the Burnet Institute for the purposes of the Melbourne City Romp.

Please note that we may review and update this statement from time to time to allow for any changes to our operations, and to ensure this statement remains relevant in light of new laws and technology.  All personal information that we hold will be subject to our most recent privacy statement as posted on The Burnet Institute website.

What information is collected?

The Burnet Institute will only collect personal information where that information is necessary for one or more of our functions or activities.  The purposes for which we collect information include:
•    communicating with our supporters;
•    receiving donations;
•    facilitating your participation in the Melbourne City Romp;
•    obtaining your consent to indemnify us for your participation in the Melbourne City Romp; and
•    internal management.

Personal information about you that we may collect includes:
•    contact information (name, address, e-mail);
•    date of birth;
•    your Burnet Institute supporter number; and
•    credit card numbers.

Please note that unless you choose otherwise, you do not have to provide any personal information to us.  However, if you choose not to provide information requested by us, we may not be able to communicate with you, receive your donations, or be able to allow your participation in activities organised by us.

Sometimes, the personal information that the Burnet Institute collects about you is also sensitive information.  Sensitive information that we may collect about you includes health information, for example where we ask you to provide details of any significant medical conditions you may have.  At the time of collecting sensitive information about you, we will inform you that the personal information being collected includes sensitive information.  By providing to us details of significant medical conditions from which you suffer, you are consenting to our collection of that information.

How information is collected

The Burnet Institute will only collect personal information by lawful and fair means and not in an unreasonably intrusive way.  We collect personal information from you in various ways, including:
•    when you register your details with us;
•    when you update your details;
•    when you provide a product or service to The Burnet Institute;
•    when you complete a survey or questionnaire, or participate in activities organised by us; and
•    when you communicate with The Burnet Institute by email, telephone or in writing (e.g. communicating with customer
•    service or providing feedback to us).

Where it is reasonable and practicable to do so, we will only collect personal information about you directly from you.  However, we may sometimes collect personal information from a third party, for example your contact information may be provided to us by a third party if that third party is registering a group as participants in an activity organised by us.

How information is used

Information about you is collected to ensure that we can:
•    process donations;
•    provide receipts;
•    send information about The Burnet Institute to you; and
•    get in touch with our supporters.

In addition to these primary purposes for which the information is collected, your personal information may also be used for secondary purposes that are related to these primary purposes.

Your personal information may also be used by The Burnet Institute for the purpose of marketing our business functions and activities to you.  You may advise us if you do not wish to receive marketing offers or materials.

Disclosure

The Burnet Institute will not share your personal information, including any sensitive information, unless you consent to such disclosure or as is permitted under the Privacy Act.  The Burnet Institute uses external suppliers to help with mailing information to you.  These suppliers are required to sign an agreement to keep your personal information confidential.  We may also disclose your personal information to credit providers and credit reporting and fraud checking organisations where we are legally required to do so.

Your personal information will not be transferred outside Australia unless you consent to such a transfer and The Burnet Institute is satisfied that, in the handling of your personal information, the recipient of the information will uphold principles of a same standard as the National Privacy Principles.

Website links

The Burnet Institute’s website contains links to other sites.  Other sites may also have links to our site.  In either case, we are not responsible for the content, privacy practices, or business practices of any website or company except our own.

Data security

The Burnet Institute takes reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.  The various means by which we protect your information include firewalls, secure servers and encryption of credit card transactions. We will also take reasonable steps to destroy or permanently de-identify personal information that we no longer need for any purpose for which it was collected.

Giving you control: updating and access to personal information

You have the right to request access to the personal information The Burnet Institute holds about you.  However, there may be a fee charged to you to cover the costs of meeting your request.

We aim to ensure that all personal information held by us is accurate, complete and up-to-date.  Please advise us if you become aware that any information that we hold about you is for some reason in inaccurate.

If you want to change any information that you have previously given us or if you want to opt out of future communications, or you would like to access the information we hold about you, you can:
•    e-mail a request to our privacy officer, greenway@burnet.edu.au
•    call us on +61 3 9282 2112; or
•    mail a request to the following postal address:

Macfarlane Burnet Institute for
Medical Research and Public Health
Privacy Issues
GPO Box 2284
Melbourne  VIC  3004
Australia

When contacting us to change your details, please include the following information:
•    contact details (name, postal address, telephone number); and
•    your Burnet Institute supporter number (if you have one)

To download a printable version of the privacy policy, please click here.